Questions Fleet Managers Should Ask When Leasing a Fleet
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Fleet leasing services offer companies significant financial and operational gains. However, there are many points that need careful consideration in this process. We've listed the key points you should research during fleet leasing!
Fleet leasing is a service that provides companies with both financial advantages and faster operational efficiency. However, there are many important points to consider for a smooth fleet leasing process. In the agreement process, which is crucial for becoming a successful fleet manager, it is necessary to clarify certain important points for both the company and the fleet leasing company. We have listed nine fundamental questions that will make your job easier in this process!
1. Does the Vehicle Portfolio Have the Models I Need?
One of the first questions fleet managers should ask when leasing a fleet is whether the vehicle portfolio includes the models they need. If you are in the planning stage of the fleet leasing process, this question will help you choose vehicles suitable for your company's business needs. If the fleet leasing company you have chosen does not have models suitable for your industry in its vehicle portfolio, this can negatively affect your company's business performance and efficiency. Therefore, you should carefully examine the vehicle portfolio when choosing a fleet leasing company.
Did you know that Hedef Filo can provide vehicles of all makes and models for its customers and leases them as brand new models?
2. What Documents Are Required for Fleet Leasing?
Various documents may be requested from companies during the fleet leasing process. The documents usually requested in this process are:
However, some fleet leasing companies may also request additional documents such as a photocopy of the owner's driver's license and bank statements. Therefore, in order to expedite the process, it is necessary to ask what documents are required. For the same reason, it is necessary to clarify the timeframe.
Hedef Filo does not request any special documents from company owners other than a photocopy of their ID.
3. How Much Does Fleet Leasing Cost and What Conditions Apply to the Leasing Process?
The fees for fleet leasing vary depending on the services offered by the leasing company and the features of the vehicles. Factors such as the rental period, the number of vehicles rented, the make and model of the vehicles, and the scope of services offered by the rental company can affect the prices. In addition, taxes, fees, insurance premiums, and fuel costs may be included in the price in some cases. Therefore, it is beneficial to carefully review the financial obligations of vehicle rental before signing any contract!
Hedef Filo's customers only pay monthly invoices for company vehicles from the start to the end of the contract. Taxes, traffic insurance, comprehensive insurance, exhaust emission sticker, periodic maintenance, etc., are not requested as separate expense items from the customers.
4. What Will the Rental Period Be?
The fleet rental period can vary depending on the needs and preferences of the companies. The rental period can be as short as a few days or as long as several years. Short-term rental is a suitable option for meeting the customer's immediate needs, while long-term rental is an economical option for meeting continuous vehicle needs. Therefore, discussing the rental process is crucial to both provide a suitable vehicle for the company and offer the most cost-effective option in terms of fleet management costs!
Hedef Filo offers vehicle rental services exclusively to institutions and organizations, and provides only long-term rental services.
5. What Should I Do If There Is a Problem With the Vehicles?
During the rental period of fleets, a number of potential problems can occur with the vehicles. For example, the tires may burst, or there may be malfunctions in the engine or mechanical parts. Such situations can be frustrating for fleet managers. To be prepared for such situations and to find solutions without delay, fleet managers need to know what to do. Therefore, what can be done in case of possible problems during the fleet rental process should be discussed and clarified in detail.
Hedef Filo's portfolio managers are assigned specifically to each customer and are available 24/7. Thus, company employees can instantly access roadside assistance services anytime, anywhere in case of any problems with the vehicles.
6. Which Costs Will the Company Cover and Which Will Be Mine During the Fleet Leasing Process?
Before finalizing an agreement, fleet managers need to clarify which costs related to the vehicles will be covered by the fleet leasing company. This directly impacts the leasing budget, so a detailed discussion is crucial. For example, fuel costs are generally the customer's responsibility, and a full tank may be required upon vehicle delivery. Insurance, taxes, maintenance, and repair costs are usually covered by the fleet leasing company. However, this can vary between different fleet leasing companies. Therefore, it is recommended to clarify these conditions, which can be considered among the advantages of leasing company vehicles, beforehand.
Target Fleet customers only pay monthly rental fees and fuel costs for the vehicles during the vehicle leasing contract period. All other payments and follow-ups are handled by Target Fleet.
7. Are There Mileage Limits for Leased Vehicles, and If So, What Additional Charges Should I Pay If This Limit Is Exceeded?
Whether there are mileage limits for rented vehicles in the fleet leasing process and what additional fees will be charged if these limits are exceeded is an important issue for the fleet manager to know. Some fleet leasing companies may set mileage limits for rented vehicles. This limit is usually set on a daily or weekly basis. If the rented vehicle exceeds this limit, additional mileage fees may be charged. To avoid such a problem, it is recommended that you clarify the mileage limits of the vehicles during the leasing process.
8. Is it Possible to Change My Vehicle During the Leasing Period?
You may need to change your vehicle for various reasons during the fleet leasing process. Therefore, you should clearly understand what rights you have in such situations during the agreement phase. While some fleet leasing companies do not grant such a right to their customers, some companies allow changes. However, in most cases, an additional fee is charged for this change.
9. Under What Conditions Can I Terminate the Leasing Agreement?
As with any contract, the terms of termination of fleet leasing agreements need to be discussed. Knowing what your rights are if you wish to withdraw from the agreement for any reason will provide you with peace of mind. Some companies are flexible in this regard and allow the contract to be terminated early. Others may require additional fees in such cases.
